Job Requirement :

• Max. 35yo
• Minimum Diploma degree from reputable Secretarial Academy or other University
• Good looking
• Minimum 3 years experience in Secretarial or Personal Assistant roles
• Well-organized and have great time management skills
• Good team player, good initiative, proactive, willing to learn, able to work independently with minimum supervision.
• Excellent verbal and written communication skills, in Bahasa, Mandarin, and English
• Able to operate Microsoft Office, PowerPoint, and Excel
• Able to work under pressure

Job Description

• Provides high-level administrative support and assistance to the Director, GM and/or other assigned leadership staff.
• Maintain agenda and assist in planning appointments, board meetings, conferences etc.
• Organize and set up executive/board meetings
• Handling a wide variety of tasks and situations
• Receive and screen phone calls and redirect them when appropriate
• Performs additional duties as assigned 
• Handle and manage outgoing or incoming letters 
• Receives and monitors all incoming calls  
• Attend meetings and keep minutes
• Organizes Superior calendar and task
• Communicates with every head of department to ensure that the request made by the Superior are met. 
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Assist in travel arrangements such as flight booking, hotel booking